Importing Existing Data
Already have rabbit records in spreadsheets or another system? BunnySync makes it easy to import your existing data and get started quickly without re-entering everything manually.
Time Estimate: 15-60 minutes depending on data volume and complexity. Most users complete import in under 30 minutes.
Before You Start
Proper preparation ensures a smooth import process:
Backup Your Data
- Make a copy of your original files
- Export from current software
- Save in multiple locations
- Keep original format intact
Clean Your Data
- Remove duplicate entries
- Standardize naming conventions
- Fix obvious errors
- Complete missing critical fields
Choose Your Import Method
BunnySync offers multiple import options to match your current setup:
Spreadsheet Import (Recommended)
Perfect for Excel, Google Sheets, or CSV files
- Download our template and fill with your data
- Supports up to 5,000 records per import
- Automatic field mapping
- Best for: Most users with data in spreadsheets
Software Migration
Direct import from other rabbit management software
- Evans Software (.ebk files)
- Kintraks (export to CSV first)
- The Rabbit App (JSON export)
- Best for: Users switching from other software
Manual Entry Assistant
Guided entry for paper records
- Step-by-step data entry wizard
- Quick-add similar rabbits
- Voice dictation support (mobile)
- Best for: Small rabbitries or paper records
Spreadsheet Import Guide
The most common import method - here's how to do it right:
Step 1: Download Our Template
BunnySync Import Template
Excel format with example data and instructions
Step 2: Understanding the Template
| Name* | Sex* | Breed | Color | DOB | Tattoo | Weight | Status | Sire | Dam |
|---|---|---|---|---|---|---|---|---|---|
| Blue Moon | Doe | Holland Lop | Blue Tort | 03/15/2023 | BM123 | 4.5 | Active | Thunder | Crystal |
| Thunder | Buck | Holland Lop | Black | 01/10/2023 | TH456 | 4.2 | Active |
Template Fields Explained
Required Fields
- Name: Unique identifier for each rabbit
- Sex: Must be "Buck" or "Doe"
Optional but Recommended
- Breed: Standardize breed names
- DOB: Use MM/DD/YYYY format
- Status: Active, Sold, Deceased, etc.
Data Format Requirements
- Dates: MM/DD/YYYY or YYYY-MM-DD
- Weights: Numbers only (4.5, not "4.5 lbs")
- Sex: "Buck" or "Doe" (not M/F or Male/Female)
- Status: Active, Sold, Deceased, Butchered
Step 3: Prepare Your Data
- Copy your data into the template columns
- Match column headers exactly as shown
- Remove any formulas - paste values only
- Save as CSV or keep as Excel (.xlsx)
Step 4: Upload Your File
Drag & Drop Your File Here
or click to browse
Supports .csv, .xlsx, .xls files up to 10MB
Step 5: Field Mapping
BunnySync will automatically match your columns to our fields:
Confirm Field Mappings
Your Column
Rabbit Name
Rabbit Name
Maps To
Your Column
Gender
Gender
Maps To
Step 6: Review & Import
Import Progress
File uploaded successfully
Data validated - 247 records found
Importing records... 123/247
Building pedigree connections
Import complete
Importing from Specific Software
- In Evans Software, go to File � Export
- Choose CSV Format
- Select All Records
- Save the file to your computer
- Upload to BunnySync using the CSV import option
Note: Evans uses different date formats. BunnySync will auto-convert most formats, but verify dates after import.
- Open Kintraks and go to Reports
- Select Export Data
- Choose Comma Delimited (CSV)
- Check all data types to export
- Upload the CSV to BunnySync
Special Considerations:
- Kintraks groups data differently - review mappings carefully
- Medical records may need manual review
- Financial data imports separately
Global Pedigree requires a two-step process:
- Export rabbits to Excel format
- Export pedigree data separately
- Combine in our template
- Import combined file
Contact support for assistance with Global Pedigree imports.
Import Limits & Considerations
Size Limits
- Max file size: 10MB
- Max records per import: 5,000
- Max columns: 50
- Processing time: ~1 minute per 100 records
What Imports
- Basic rabbit information
- Pedigree connections
- Weights and measurements
- Basic health records
- Photos (add after import)
- Financial records (import separately)
Common Import Issues
Frequent Problems & Solutions
- Duplicate Names: Add numbers or prefixes to make unique
- Invalid Dates: Check format matches MM/DD/YYYY
- Missing Required Fields: Name and Sex are mandatory
- Parent Not Found: Import parents first or leave blank
- File Too Large: Split into multiple imports
After Import Checklist
Post-Import Tasks
- Verify Record Count: Ensure all records imported
- Check Pedigrees: Confirm parent-child relationships
- Review Dates: Spot-check birth dates and ages
- Add Photos: Upload images for easy identification
- Set Statuses: Mark sold/deceased rabbits appropriately
- Update Weights: Add current weights if outdated
Import Best Practices
=� Do's
- Test with a small batch first
- Clean data before importing
- Use our template
- Keep original files as backup
- Import in logical order (parents before offspring)
� Don'ts
- Don't import everything at once
- Don't skip data validation
- Don't use special characters in names
- Don't import test data to production
- Don't forget to map fields correctly
Import Complete! <�
Congratulations on successfully importing your rabbit data into BunnySync. Your historical records are now digital and ready for modern management.
Finally, let's explore the different subscription plans to ensure you have the features you need.
Continue to Subscription Plans �